These documents are designed for use on Projects where the Contractor has a direct Agreement with the Owner. Use of Current Documents. This document is a copyrighted work and may not be reproduced or excerpted from without the express written permission of the AIA. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce this document. The AIA hereby grants the purchaser a limited license to reproduce a maximum of ten copies of a completed G, but only for use in connection with a particular project. The AIA will not permit reproduction outside of the limited license for reproduction granted above, except upon written request and receipt of written permission from the AIA.
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Cash flow is a serious problem in the construction industry. The quicker you can get the GC or property owner to approve your payment applications on a project, the less likely you will be to have a cash flow issue.
One way to ensure swift payment is to provide as much detail as possible with your pay app. And that is exactly what a continuation sheet does. What is a construction continuation sheet? A continuation sheet is a form that supplements a construction pay application.
It provides additional information to make it easier for the GC, property owner, or lender to review the pay app quickly. This document provides the status of completed work, the costs associated with each part, and the current amount of payments made and to be made. All of this information will be based off the initial schedule of values provided at the outset of the project.
The AIA is mainly focused on education and advocacy for better practices in the construction. These AIA documents are one of the most commonly used contracts in the construction industry. The three most common documents will typically be used in conjunction with one another as part of the pay application process. This is where you will list each work line item, along with the associated cost or value, and accounting of work and materials.
The more accurate your continuation sheet is, the easier it will be to fill out your pay applications. If you have multiple pages, just put the totals on the last page. Column A: Item No. The first column on the AIA G is the item number. This can simply be a numbered section such as 1, 2, 3. This is a standardized index of work items or materials to make it easier to identify and classify line item work. Column B: Description of Work For each line item, you should provide a brief description of the type of work being provided.
Just enough information to describe the labor performed and the materials that are being used. On a big project, you may require multiple pages to include all of the relevant information.
Column C: Scheduled Value The scheduled value is the amount of money it will take to complete each item. The amounts in this column should match up with the schedule of values from the beginning of the project.
For the most part, these numbers will remain consistent throughout the project. Unless, of course, they are adjusted through change orders. Add the values should to get the subtotal at the bottom of the column. Column D: Work Completed From Previous Application This includes all of the work previously performed and completed before the current pay application. To get this amount, you will add the columns D and E from the previous continuation sheet. If this is the first payment application, leave this column blank.
The amount in Column D should just include the value of work performed. Column F: Materials Presently Stored In column F, the value of all the materials that are currently stored on-site is provided. Only enter the value of materials purchased up until the end of the current application billing period. This gives you the total value of the work completed through the pay period, along with the value of the materials you are storing. That value will be in the left-hand part of the column for each line item.
To get this number, take the value in column G total completed and stored to date and divide it by column C scheduled value. This will give you the percentage of completion for each line item. This is another easy section. Just take the amount from column C scheduled value and subtract column G total completed and stored to date. Column I: Retainage This column is for retainage — but only if you are using a variable retainage rate.
This can mean one of two things: 1 That the amount of retainage is reduced after a certain percentage of work is complete, or 2 that the retainage applies only to labor and not materials. How much does the AIA G cost? The reason for that is to prevent users from simply downloading a blank copy and re-using them.
Instructions: G703®–1992, Continuation Sheet
The forms require the contractor to show the status of the contract sum to date, including the total dollar amount of the work completed and stored to date, the amount of retainage if any , the total of previous payments, a summary of change orders, and the amount of current payment requested. AIA Document G— breaks the contract sum into portions of the work in accordance with a schedule of values prepared by the contractor as required by the general conditions. Columns A, B and C. These columns should be completed by identifying the various portions of the Project and their scheduled values consistent with the schedule of values submitted to the Architect at the commencement of the Project or as subsequently adjusted. The breakdown may be by sections of the Work or by Subcontractors and should remain consistent throughout the Project. Multiple pages should be used when required. Column C should be subtotaled at the bottom when more than one page is used and totaled on the last page.
Subcontractor’s Guide to the AIA G703 Continuation Sheet