A related publication is a source of additional information. Sponsor a Soldier or Civilian Employee. Sponsors will be appointed as part of the strength management process for military personnel. Army Inf Center Commander, U. If the Soldier is on outside continental United. ACS will provide counseling, pre-move destination information including the Standard Installation Topic Exchange Serviceand overseas orientation briefings.
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Introduction 1—1. It provides principles of support, standards of service, policies, functions, and tasks governing the program. A system is provided to help commanders exercise their basic responsibility to assist Soldiers, civilian employees, and families successfully relocate into and out of their commands. References Required and related publications and prescribed and referenced forms are listed in appendix A. Explanation of abbreviations and terms Abbreviations and special terms used in this regulation are explained in the glossary.
Responsibilities a. The Chief, U. Army Reserve, will ensure that a valid sponsorship program, according to this regulation, is in place for U. The Commanding General, U. Surveys, inspections, and reports should be used. DA Form may be provided to Soldiers and civilian employees during in-processing. See AR —1. ACS will provide a sponsor training support package and may provide other assistance to train sponsors upon request. Battalion activity commanders will supervise and evaluate their sponsorship program.
Manpower resources The Manpower Staffing Standards System measures tasks required by this regulation to determine military manpower requirements for local sponsorship programs as part of the personnel reassignments and strength management work centers. Levels of work a. Personnel activities for Soldiers are conducted primarily at three levels: unit, battalion, and installation. Personnel activities for civilians are primarily conducted in the civilian personnel advisory center CPAC.
Assist Soldiers, civilian employees, and families during the reassignment process. Improve unit or organizational cohesion and readiness by decreasing distractions that hamper personal performance and mission accomplishment, specifically by providing support and assistance, teaching teamwork, and encouraging development of a sense of responsibility.
Standards of service a. When units deploy, the responsibility forassigning sponsors remains with the unit, particularly with the rear detachment commander to ensure that first-term Soldiers get sponsored if they are inbound followed by immediate deployment. Personnel will be advised to make known their sponsorship needs as part of the reassignment management process.
A welcome letter will be sent from the battalion activity commander for officers , command sergeant major for enlisted Soldiers , or commander or activity director for civilian employees to the incoming Soldier or civilian employee within ten calendar days following receipt of DA Form Sponsorship Program Counseling and Information Sheet by the battalion activity.
Sponsors will be appointed as part of the strength management process for military personnel. Sponsors for civilian employees will be appointed by supervisors. Strength managers or commanders and supervisors will ensure that DA Form is forwarded and responded to in a timely manner.
Standards are to forward DA Form received by higher echelons within 3 working days of receipt; to appoint sponsors, unless the Soldier declines, within 10 calendar days of receipt of DA Form ; and to forward the sponsor welcome letter and information within 10 calendar days of appointment. Sponsors will respond to correspondence within 10 working days of receipt. Installations will operate out—processing systems to minimize disruptions in the departure process. Chapter 2 Section I Program Overview 2—1.
Elements of the sponsorship program a. DA Form DA Form is used to transmit sponsorship requirements to gaining commands. It is completed by the departing Soldier during initial reassignment interview or by the civilian employee following selection notification and acceptance of a position. Welcome letter. A welcome letter will be sent from the battalion activity commander for officers , command sergeant major for enlisted Soldiers , or commander or activity director for civilian employees to the incoming Soldier or civilian employee.
The sponsor will also send a welcome letter. ACS relocation readiness services. ACS will provide counseling, pre-move destination information including the Standard Installation Topic Exchange Service , and overseas orientation briefings. ACS will also provide welcome packets upon request. These packets will normally be obtained by the new arrival or the sponsor for the new arrival, rather than being mailed to the departing individual at the losing installation.
Departing individuals should be encouraged to use, upon assignment alert, the Standard Installation Topic Exchange Service or welcome packet files at their local ACS.
When possible, the sponsor should plan to greet the incoming Soldier or civilian employee and family upon arrival. Specifics should be worked out between the sponsor and the incoming Soldier or civilian employee. The sponsor should familiarize the new Soldier or civilian employee and family to the unit or activity and community, including an early visit to ACS.
This general orientation should be in addition to the formal orientation briefings the new arrival receives during inprocessing. The sponsor does not conduct inprocessing. The sponsor assists the new arrival with inprocessing only when necessary. Garrison support. The Installation Management Agency IMA will ensure garrison support is provided to unit commanders when conducting sponsorship training and providing relocation information and assistance.
Participation a. Every Soldier in the ranks of private through colonel excluding Soldiers completing advanced individual training AIT and Soldiers making PCS moves to student detachments at long-term schools and civilian employees through grade 15, undergoing a PCS move, will be offered the opportunity to participate in the advance arrival sponsorship program. Sponsorship is mandatory for first-term Soldiers. Long-term military schools will provide welcome and sponsorship information, but they are not required to provide individual sponsors.
Gaining commanders will change pinpoint or ultimate assignments of Soldiers assigned sponsors only in rare or exceptional cases. When assignments are changed, sponsorship will be transferred and coordinated immediately with the gaining command or activity. Reactionary sponsorship will be offered to all Soldiers in ranks private through colonel, and civilian employees through grade 15, who arrive at an installation without an assigned sponsor.
Every departing Soldier and civilian employee will be offered outsponsorship assistance. Selecting and training sponsors a. Selecting sponsors. Sponsors represent the first impression of a new assignment for an incoming Soldier or civilian employee. Only those individuals who can represent the gaining unit or activity in a positive manner will be selected as sponsors. Commanders will ensure sponsors are adequately trained to perform tasks related to sponsorship.
Commanders may request a training support package or other assistance from ACS to train sponsors. Sponsor feedback and recognition Sponsors will receive feedback on their performance. The effective sponsor should be recognized on the same basis as any other Soldier or civilian employee performing in an exemplary manner.
Recognition should be given by the appropriate commander and agree with existing award policies. The act of sponsorship and welcome for new Soldiers, civilian employees, and their families is a low-cost but labor-intensive activity that, when performed with care, knowledge, and sincerity, will benefit the unit activity , Soldier, civilian employee, and their families.
Therefore, recognizing a deserving sponsor is important. Steps for processing DA Form for Soldiers and forwarding addresses a. The steps for processing DA Form for Soldiers are shown in table 2—1.
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